E-Pos & Retail Management

E-Pos & Retail Management

Electronics Point of Sales and Retail Management Solution

Solution Summary:


POS software records each sale when it happens, so your inventory records are always up-to-date. Better still, you get much more information about the sale than you could gather with a manual system. By running reports based on this information, you can make better decisions about ordering and merchandising.


With a POS system: 

  • You can analyze sales data, figure out how well all the items on your shelves sell, and adjust purchasing levels accordingly.
  • You can maintain a sales history to help adjust your buying decisions for seasonal purchasing trends.
  • You can improve pricing accuracy by integrating bar-code scanners and credit card authorization ability with the POS system.


 Features to consider in a POS system include the following:


  • Ease of use. Look for software with a user-friendly graphical interface.
  • Entry of sales information. Most systems allow you to enter inventory codes either manually or automatically via a bar-code scanner. Once the inventory code is entered, the systems call up the standard or sales price, compute the price at multiple quantities and provide a running total. Many systems make it easy to enter sales manually when needed by letting you search for inventory codes based on a partial merchandise number, description, manufacturing code or vendor.
  • Pricing. POS systems generally offer a variety of ways to keep track of pricing, including add-on amounts, percentage of cost, margin percentage and custom formulas. For example, if you provide volume discounts, you can set up multiple prices for each item.
  • Updating product information. Once a sale is entered, these systems automatically update inventory and accounts receivable records.
  • Sales tracking options. Different businesses get paid in different ways. For example, repair or service shops often keep invoices open until the work is completed, so they need a system that allows them to put sales on hold. If you sell expensive goods and allow installment purchases, you might appreciate a loan calculator that tabulates monthly payments. And if you offer rent-to-own items, you'll want a system that can handle rentals as well as sales.
  • Security. In retail, it's important to keep tight control over cash receipts to prevent theft. Most of these systems provide audit trails so you can trace any problems.
  • Taxes. Many POS systems can support numerous tax rates-useful if you run a mail order business and need to deal with taxes for more than one state.





The Client Database

Inventory Control / Purchase Orders

  • Fast checkout
  • Inventory tracking
  • Customer Data
  • Automated Purchasing Program
  • Capabilities for multiple location / Mobility
  • Custom Barcodes
  • Open API for easy integrations
  • Sales promotions
  • Fast – Find a customer fast, using a name, phone number, or a point-and-shoot pick list.
  • Informative – Shows you who bought what, when, for how much, how they paid, and who sold it to them.
  • Complete – Lets you keep notes on individual customers and even a photo if you wish.
  • Accurate – Creates accurately targeted mailing lists for special promotions or even product recalls.
  • Flexible – Auto-generate purchase orders using a variety of calculation methods.
  • Current – Get up-to-the-minute reports for sales, inventory, low stock, over stock, and on-order items.
  • Precise – Read data from a portable stock counting device.
  • In Control – Do on-screen preview and editing of purchase orders.
  • Focused – Limit any report to selected items, suppliers or departments.



Convenience Features

  • Fast payment and reprinting options.
  • Monthly statements reports.
  • Option to open the invoice database in MS-Excel.
  • A screen for reviewing any client’s invoices in QuickBooks and making payments on them.
  • A selection of inventory reports including overstock, under stock, audit and shrinkage.
  • Options to focus any report on selected items, suppliers, department or code range.
  • History of daily sales and POS totals.
  • Option to subtotal reports by department.
  • Export of sales data to a spreadsheet program for further analysis.
  • Extensive use of pick lists for finding items, invoices or clients (including client lookup by name, company phone number or customer number).
  • Sales tracking by product, department and client.
  • Import inventory from other databases.
  • Store all data in a common file format for access by other programs.
  • Stock code duplication check.